Trail Book Tracking & Analysis
Track My Trail – This app was made to fix a common problem among brokers: most brokers are ignoring their trail books.
Brokers receive their trail report every month, open it, maybe look at the total, and move on.
Then a year later, they check it again, and it’s barely budged.
This “growth trap” is common among brokers. It’s understandable why brokers don’t pay much attention to their trail books—it’s time-consuming and clunky to analyse.
That’s why Track My Trail is a life-saver for brokers.
You simply drag and drop your trail reports into the app—and like magic—you have a complete analysis of where you’re losing and gaining trail every month, your lost and gained clients, clients who have paid off big chunks of their loans, and countless other valuable insights.
The best part is that it’s designed to work “straight out of the box”—no time wasted editing or reformatting your trail reports.
It provides practical visualisations of your trail book, such as:
Track My Trail currently supports AFG, LMG, SFG, Vow, Finsure, Connective, and more. See the full list of supported aggregators here.
Workflow and Team Management
BrokerEngine – BrokerEngine is a bespoke workflow and automation software tailored for mortgage broking teams, aiming to streamline client experiences at scale. Broker Engine stands out from other workflow automation tools in that it was specifically built from the ground up for mortgage brokers.
Salestrekker – Salestrekker is a comprehensive broker CRM suite, particular for brokers who work with SFG or Vow Financial. It offers a range of marketing tools to streamline lead generation, client management, workflow automation, and includes lender integration features.
Iress Xplan—Iress Xplan is a powerful CRM system with extensive client management features. It helps brokers track client interactions, manage portfolios, and streamline their workflows to provide a seamless customer experience.
Basecamp / HubSpot CRM / Jira / Asana – these are alternative project management tools popular among various professionals, including mortgage brokers. They assist in monitoring leads, managing sales pipelines, and overseeing deal stages. Unlike a tool like Broker Engine though, these have not been custom-made for mortgage brokers.
Broker Utilities
Quickli – Quickli is praised for its high-speed and accurate lender serviceability assessments and affordability assessments, making it a top choice among mortgage brokers.
Mortgage Broker Trail Commission Calculator – This free tool allows brokers to input key metrics such as the number of loans settled annually and average loan amounts, calculate upfront and trail commissions, and view comprehensive yearly income breakdowns.
Sherlok – Sherlok offers a dynamic repricing and trail book management system, crucial for retaining clients and minimising trail book runoff.
Onyx IQ – Onyx IQ automates loan management processes, helping brokers save time and improve efficiency. It is designed to streamline the entire loan lifecycle from application to approval.
LendFoundry – LendFoundry provides end-to-end automation for loan origination, making the process faster and more efficient. It is ideal for brokers looking to simplify and speed up loan approvals. It integrates various lead generation strategies to enhance broker productivity, with similar functionality to other tools like Hound Group.
Stryd – A loan origination platform that automates routine mortgage tasks and enables faster loan processing. It is notably Finsure’s chosen platform for home loan origination, featuring robust compliance measures and integration with Australian financial regulations.
Firstmac Broker Tools – Firstmac Broker Tools is tailored specifically for Firstmac brokers. It includes a personal debt servicing calculator, biometric login, and a document vault. An extremely useful tool if you’re working with Firstmac.
ID verification services like IDYou, ZipID, and MaxID – These services provide reliable remote Verification of Identity (VOI) solutions, essential for modern mortgage broking.
Document Collection & Management
FinanceVault – Part of the BrokerEngine suite, FinanceVault specialises in fact find and document collection for mortgage brokers, featuring Two-Factor Authentication, TFN redaction, auto file renaming, and efficient Missing Information Request management.
Ezidox – Ezidox simplifies the process of collecting and sending documents from clients to lenders or aggregators. They support all of the top mortgage aggregators in Australia.
BrokerPad – BrokerPad is a tailored platform for mortgage brokers, focusing on efficient fact-finding and document collection.
FileInvite—FileInvite streamlines client document requests with its automated reminders and templates, all integrated with cloud storage.
Bank Statement Retrieval & Expense Analysis
CashDeck – Cash Deck offers innovative tools for bank statement retrieval, expense analysis, and expense categorisation, aimed at smoothing out the process for brokers.
illion BankStatements – illion BankStatements (bankstatements.com.au, run by illion) provides a secure and quick method for retrieving bank statement data, effectively addressing a frequent challenge in the industry.
Email Productivity
Spark – a robust email client that helps you keep your inbox under control. Allows you to quickly see what’s important in your inbox and quickly clean up the rest. Has a great email template feature that’s fantastic to speed up routine emails that mortgage brokers often need to send out.
A robust email client that helps you keep your inbox under control. Allows you to quickly identify important emails and efficiently clean up the rest. It features a great email template system that’s fantastic for speeding up routine emails that mortgage brokers often need to send out. Spark forms a useful (but relatively unknown) part of a broker’s toolkit.
Inbox by Gmail – a Google-based tool designed to manage large quantities of email efficiently.
Have you checked your trail book for missing trail?
Track My Trail makes it easy for brokers to keep track of lost & gained trail, discover clients who have paid off big chunks of their loans, and identify your most profitable clients.
Get Track My Trail for free today—no credit card required.
Microsoft Outlook – a robust email client for those using Microsoft’s suite of office tools, particularly suited for high email volumes.
Email Signature Rescue (Outlook) – a simple solution for managing and tracking email signatures across a broker group.
MailButler (Outlook) – enhances Outlook with better email filing and collaborative features within the inbox.
File Storage
OneDrive – A go-to option for users deeply integrated with Microsoft, OneDrive stands out for its seamless compatibility within the Microsoft ecosystem.
Google Drive – Ideal for users who prefer the Google ecosystem, Google Drive offers an outstanding cloud storage experience with its wide range of features and easy accessibility.
Amazon Drive – Especially useful for regular users of Amazon’s services, Amazon Drive delivers reliable cloud storage capabilities.
iCloud – Perfect for Apple loyalists, iCloud provides an integrated cloud storage solution, syncing effortlessly across all Apple devices.
Box – Renowned for its sturdy cross-device syncing and comprehensive data backup functionalities, Box is a dependable choice in cloud storage solutions.
PDF Management
Adobe Acrobat – the default PDF management tool. Fully featured, but quite pricey.
Foxit PhantomPDF – a comprehensive PDF management tool with a range of features, priced competitively.
PDFelement (PC) – an efficient PDF editing tool with features like redaction and document conversion.
Preview (Mac) – a native Mac application offering basic PDF editing and annotation capabilities. A free tool.
e-Signatures
Adobe Sign – a robust e-signature solution, particularly appealing to those who regularly use Adobe products.
Docusign – the original e-signature service, that is also approved by the largest number of lenders.
SignNow – a widely accepted e-signature service, compatible with numerous lenders.
Video Conferencing & Collaboration
Loom, Webex – Loom focuses on quick, lightweight video sharing for asynchronous communication, ideal for creating short instructional videos. Webex, on the other hand, offers more robust features for live video recording and screen capture, making it better suited for larger meetings and real-time collaborations.
Skype, Zoom, Microsoft Teams, or Google Meet – these platforms facilitate virtual face-to-face meetings with clients, without needing to travel.
AutoHotkey (PC) or Keyboard Maestro (Mac) – these tools allow for the creation of keyboard shortcuts for frequently used text and commands.
Calendar Management
Cal.com – Cal.com is a scheduling platform that simplifies appointment booking and calendar management for mortgage brokers. Cal.com’s flexibility allows brokers to tailor the scheduling experience to match their branding and specific workflow needs. Its open-source nature makes it a versatile choice for brokers seeking a personalised and efficient scheduling solution.
Acuity Scheduling – a user-friendly platform allowing clients to book appointments without the hassle of back-and-forth emails.
YouCanBook.me – a customisable calendar booking tool that can fit a variety of scheduling needs.
Telephone & Voice
RingCentral or Nextiva – these services offer comprehensive telephone system capabilities without the need for traditional hardware.
VoiceSage – an automated voice messaging tool enabling personalised large-scale communication.
Computer Utilities
1Password – a password management app that allows you to use one master password to manage every other password while enabling secure password sharing with other team members. Extremely useful for managing passwords whether you’re a self-employed mortgage broker or working for a large firm.
Phrase Express (PC) or Text Expander (Mac) – text snippet managers. These tools allow you to insert frequently used text into any program using shortcuts. Super useful for mortgage brokers.
RescueTime (Cloud) or Timeular – these automated time tracking software tools offer detailed insights into time management and time analysis to help maximise your productivity.
Lightshot – an intuitive application for taking and annotating screenshots on PC and Mac.
Focus & Concentration
HabitLab – a Chrome extension designed to promote better focus and productivity by helping you develop healthier internet usage habits. It offers personalised interventions and insights to encourage more efficient work habits, especially when navigating online.
StayFocusd – a Chrome extension that restricts time spent on distracting websites, allowing for better focus on work tasks.
Brain.fm – offers music specifically designed to enhance concentration and focus.
OneTab – a Chrome extension that consolidates all open tabs into a list, reducing clutter and improving focus.
