Employment Contract Template

Prepare an editable employment contract for a loan writer or credit assistant, then save it as text or PDF.

Employer and employee

Workplace system

Private brokerage employees covered by the national Fair Work system. State-system employers need a state-system contract.

Employer legal name

Employer address

Employee legal name

Employee address

Employer signatory

Enter their name and position.

Role and work arrangements

Employment type

Full-timePart-timeCasual

Duration

OngoingFixed term

Role title

Commencement date

State or territory

Work location

Duties and authority

Supervisor

Ordinary hours and roster

For casual work, describe how shifts are offered and accepted.

Pay and employment conditions

System coverage

Record how you confirmed national system coverage.

Award or agreement

Enter its name and classification, or record your coverage finding.

Salary or hourly pay

Include the pay period and any applicable casual loading.

Superannuation

Record how super is treated in the pay offer.

Commission

Enter the amount or formula, when it is earned and when it is paid.

Probation

Leave

Notice and termination

Client records and handover

Client-record access

Confidentiality

File handover

Your contract

Employment contract draft

The draft updates as you fill in the form.

3 form details still empty.

EMPLOYMENT CONTRACT
Fictional example. Replace these terms with the terms agreed for your employee.

1. PARTIES AND EMPLOYMENT
Employer legal name: Paperbark Lending Pty Ltd
Employer address: ____________________
Employee legal name: Taylor Example
Employee address: ____________________
The employer employs the employee on the terms below and in Schedules A to C.
Role title: Credit assistant
Commencement date: 2027-02-08
Employment type: Casual
Duration: Ongoing
Workplace state or territory: Queensland
Workplace system confirmation: National system confirmed for the example
Award, agreement and classification: ____________________
The employee retains all applicable statutory, award and enterprise agreement minimum entitlements.

SCHEDULE A - DUTIES AND WORK ARRANGEMENTS
Duties and credit activity limits: Prepare loan application packs for supervisor review. Refer client credit questions to the supervisor.
Supervisor: Morgan Example
Work location: Brisbane office
Shifts and ordinary hours: Up to 12 hours a week when shifts are offered and accepted. There is no guaranteed roster.
The employee performs the agreed duties under the recorded supervision and within the limits of separately established credit authority.

SCHEDULE B - PAY AND CONDITIONS
Salary or hourly pay: $42.50 an hour including casual loading, paid fortnightly before tax.
The employer pays the applicable casual loading or specific casual rate.
Superannuation: In addition to the stated pay, as required by law.
Commission: None agreed
Probation: None agreed
Leave: Leave as required by the National Employment Standards and any applicable workplace instrument.
Notice and termination: Notice and final pay as required by law and any applicable workplace instrument.
The employer pays the agreed salary or wages and any separately agreed commission. All pay and conditions remain subject to applicable minimum entitlements.

SCHEDULE C - CLIENT RECORDS AND HANDOVER
Client-record access: Use assigned brokerage systems and access only the files needed for assigned work.
Confidentiality: Report suspected disclosure to the supervisor. Use client information only for assigned work or where disclosure is authorised or required by law.
File handover: Give the supervisor current file notes and open actions before returning brokerage equipment.
The employee protects client records and uses them only for permitted work or where authorised or required by law. This clause preserves workplace rights and lawful disclosures, including rights to share pay information.

2. SIGNATURES
Employer signatory and title: Morgan Example, Director
Employer signature: ____________________
Date signed by employer: ____________________
Employee legal name: Taylor Example
Employee signature: ____________________
Date signed by employee: ____________________

The starting draft is fictional. Your entries stay in this browser. Save a copy before leaving.

EMPLOYMENT CONTRACT Fictional example. Replace these terms with the terms agreed for your employee. 1. PARTIES AND EMPLOYMENT Employer legal name: Paperbark Lending Pty Ltd Employer address: ____________________ Employee legal name: Taylor Example Employee address: ____________________ The employer employs the employee on the terms below and in Schedules A to C. Role title: Credit assistant Commencement date: 2027-02-08 Employment type: Casual Duration: Ongoing Workplace state or territory: Queensland Workplace system confirmation: National system confirmed for the example Award, agreement and classification: ____________________ The employee retains all applicable statutory, award and enterprise agreement minimum entitlements. SCHEDULE A - DUTIES AND WORK ARRANGEMENTS Duties and credit activity limits: Prepare loan application packs for supervisor review. Refer client credit questions to the supervisor. Supervisor: Morgan Example Work location: Brisbane office Shifts and ordinary hours: Up to 12 hours a week when shifts are offered and accepted. There is no guaranteed roster. The employee performs the agreed duties under the recorded supervision and within the limits of separately established credit authority. SCHEDULE B - PAY AND CONDITIONS Salary or hourly pay: $42.50 an hour including casual loading, paid fortnightly before tax. The employer pays the applicable casual loading or specific casual rate. Superannuation: In addition to the stated pay, as required by law. Commission: None agreed Probation: None agreed Leave: Leave as required by the National Employment Standards and any applicable workplace instrument. Notice and termination: Notice and final pay as required by law and any applicable workplace instrument. The employer pays the agreed salary or wages and any separately agreed commission. All pay and conditions remain subject to applicable minimum entitlements. SCHEDULE C - CLIENT RECORDS AND HANDOVER Client-record access: Use assigned brokerage systems and access only the files needed for assigned work. Confidentiality: Report suspected disclosure to the supervisor. Use client information only for assigned work or where disclosure is authorised or required by law. File handover: Give the supervisor current file notes and open actions before returning brokerage equipment. The employee protects client records and uses them only for permitted work or where authorised or required by law. This clause preserves workplace rights and lawful disclosures, including rights to share pay information. 2. SIGNATURES Employer signatory and title: Morgan Example, Director Employer signature: ____________________ Date signed by employer: ____________________ Employee legal name: Taylor Example Employee signature: ____________________ Date signed by employee: ____________________

Prepare an Employment Agreement

Enter the legal names and addresses of the employer and employee. Add the role, commencement date and agreed work terms. The contract records who is hiring whom, when work is due to begin and what each party agrees to do.

In the fictional example, Paperbark Lending Pty Ltd hires Taylor Example as a credit assistant in Brisbane. The role and commencement date appear in the agreement. Duties and hours go into Schedule A, and pay goes into Schedule B. The addresses stay blank for you to complete. Clear the form to start with your own details.

A signed contract records the agreed terms. A lender asking whether the employee has actually started work may need an employment verification letter confirming their employment and income.

Full-Time, Part-Time, Casual and Fixed-Term Employment

Choose the employment type and duration separately. A fixed term is the period for which the employee is engaged. It can apply to a full-time, part-time or casual arrangement. Choose Fixed term to enter the end date or the event that defines the end of that period.

For full-time employment, enter the agreed ordinary hours and pay. Full-time employees usually work an average of 38 ordinary hours a week. Check the applicable instrument for the work pattern and any overtime.
For part-time employment, enter the agreed hours and regular roster. Check whether the applicable instrument requires you to record the days, start and finish times or how the parties agree to a change.
For casual employment, explain how shifts are offered and accepted. Record the applicable casual loading or specific casual rate. At the start of employment, a casual employee has no firm advance commitment to ongoing work and is entitled to a casual loading or a specific casual pay rate.

In the fictional casual example, the hours field says up to 12 hours a week when Taylor accepts offered shifts. The pay field shows $42.50 an hour including casual loading, paid fortnightly before tax. Check the real relationship and applicable pay rules for your hire.

Before using a fixed term, check the Fair Work limits on duration, extensions and consecutive contracts. Where the limits apply, the term can generally run for up to two years including extensions, with at most one extension option. Restrictions can also apply to successive contracts for the same or similar work. The limits have exceptions and exclude casual employees. A term that breaches an applicable limit may fail to end the employment automatically.

Fair Work Conditions and State Coverage

The National Employment Standards set minimum conditions in the national system. A modern award sets additional conditions for a covered industry or occupation. An enterprise agreement sets conditions for covered employees of a business or group of businesses. Record the applicable instrument and classification. Contract terms must meet the minimum entitlements that apply to the employee.

Check the employer’s legal structure and where the employment is based in the Fair Work system coverage guide. Private brokerage employment in New South Wales, Victoria and Queensland is generally in the national system. New South Wales and Queensland keep state public sector and local government employees in their state systems. Victoria has fewer exclusions, such as some senior public servants. The location field records the workplace and you enter the result of the coverage check separately.

In Western Australia, the employer’s structure can change which system applies. Sole traders and many unincorporated partnerships use the state system. A company that trades or carries on financial activities will generally be a national-system employer. Check your legal entity with Wageline’s coverage guidance. If the state system applies, use Wageline’s employment contract guidance and check the relevant WA award and minimum conditions.

This Track My Trail template records terms for national-system employees. The Australian Government’s separate Employment Contract Tool covers award employees paid an hourly or weekly wage. Give the employee the applicable Fair Work information statements within their required timeframes. New employees receive the Fair Work Information Statement. Casual and fixed-term employees receive the additional statements that apply to them.

Pay, Commission and Brokerage Records

Record the gross base salary or hourly rate and the pay cycle in Schedule B. Enter any commission separately, including how you calculate it, when the employee earns it and when you pay it. Check that the pay arrangements cover applicable minimum rates, loadings, penalties and allowances. Keep minimum entitlements intact when setting a commission split.

State how superannuation is treated in the pay offer. The ATO’s Payday Super guidance explains employer contributions on qualifying earnings. Qualifying earnings include employee commissions.

List the work the employee can do, who supervises it and who approves lodgement. A credit assistant might prepare an application pack for review. A loan writer’s permitted credit activities depend on the licence arrangements. ASIC’s credit representative guidance explains how employee representatives and formal authorisations differ. Record any required authorisation separately and use the contract to document the permitted duties.

Specify which client records the employee can use and where they can access them. Record how to report a disclosure, who receives open files at exit and when the employee must return brokerage equipment. Preserve lawful disclosures and employees’ rights to share pay information in any confidentiality terms.

Edit, Download and Vary the Contract

Review the draft for blank lines and complete the terms before signing. Edit the draft directly to change its wording. After a direct edit, form changes leave the draft intact until you choose Discard edits and rebuild.

Download Word-compatible text to open the free template in Word and save your edited copy. Print or save PDF opens your browser’s print dialog. Both use the same draft, including the party names, employment choices and schedules you see. Complete the signature and date lines, then give each party a copy. The tool keeps your entries in the browser and sends nothing.

For an agreed variation, keep the original signed contract. For example, if a part-time credit assistant’s agreed hours rise from 20 to 24 a week, check the contract and any award or agreement roster consultation requirements. Discuss the new days and hours. Record the replacement term and its effective date in a written variation. Have both parties agree and sign. Keep the signed variation with the original.

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