Employment Verification Letter Template

Prepare an editable employment verification request for the employer to complete and sign.

Employee

Employee's full name

Position title

Leave blank for the employer to write in.

Start date

The date the employee started with this employer.

Employment type

Choose the type the employee gave you, or leave it for the employer to state.

Pay and hours

Base pay is

Employer to completeAnnual salaryHourly rate

Base pay before tax

Leave blank for the employer to write in. The letter keeps your chosen pay basis.

Ordinary hours per week

Rostered hours, excluding overtime. Leave blank for the employer to write in.

Employer

Employer's business name

Employer's ABN (optional)

Employer's address (optional)

Contact person (optional)

Without a name, the letter is addressed to payroll or human resources.

Contact's position (optional)

Request and return

Lender (optional)

Your name (optional)

Your business (optional)

Your email or phone (optional)

The employer returns the signed letter here. Without your details, it goes back to the employee.

Extra questions for the employer

Add the questions your lender asks. Each one prints with blank lines for the employer.

Regular overtimeAllowancesBonus or commissionProbation status and end dateResignation, termination or redundancy notice

Employee authority to release the details

Your letter

Add the employee's name and the employer's business name to finish the letter.

Editable letter

Edit any wording here before you print or download. Blank lines are for the employer.

EMPLOYMENT VERIFICATION REQUEST

To: Payroll or human resources
______________________

Employee: ______________________

The employee named above is applying for a loan. Any detail already filled in below is a draft awaiting your confirmation. Please check each detail, correct any that are wrong and complete each blank line. Then sign and date the employer confirmation.

EMPLOYMENT DETAILS TO CONFIRM
Position: ______________________
Start date: ______________________
Employment type: ______________________ (full-time, part-time, casual or fixed-term contract)
Contract end date (fixed-term only): ______________________
Base pay before tax: $______________________ per ______________________
Ordinary hours per week: ______________________

EMPLOYER CONFIRMATION
I confirm that the employment details above, including any corrections I have made, are correct.
Name: ______________________
Position: ______________________
Phone: ______________________
Email: ______________________
Signature: ______________________
Date: ______________________

EMPLOYEE AUTHORITY
I, ______________________, authorise ______________________ to give the details above to the lender assessing my loan application.
Employee signature: ______________________
Date: ______________________

Please return the completed letter to the employee named above.

The letter is a request. The employer confirms each detail by correcting it where needed, then signing and dating it. The entered details remain a draft until then.

Nothing is sent to the employer or the lender, and the page saves nothing you enter. Print prints the letter only.

EMPLOYMENT VERIFICATION REQUEST To: Payroll or human resources ______________________ Employee: ______________________ The employee named above is applying for a loan. Any detail already filled in below is a draft awaiting your confirmation. Please check each detail, correct any that are wrong and complete each blank line. Then sign and date the employer confirmation. EMPLOYMENT DETAILS TO CONFIRM Position: ______________________ Start date: ______________________ Employment type: ______________________ (full-time, part-time, casual or fixed-term contract) Contract end date (fixed-term only): ______________________ Base pay before tax: $______________________ per ______________________ Ordinary hours per week: ______________________ EMPLOYER CONFIRMATION I confirm that the employment details above, including any corrections I have made, are correct. Name: ______________________ Position: ______________________ Phone: ______________________ Email: ______________________ Signature: ______________________ Date: ______________________ EMPLOYEE AUTHORITY I, ______________________, authorise ______________________ to give the details above to the lender assessing my loan application. Employee signature: ______________________ Date: ______________________ Please return the completed letter to the employee named above.

Employment Facts to Confirm

An employment verification letter asks the employer to confirm facts about an employee's role and pay. Enter details supplied by the client or their documents. Leave unknown details empty so the employer can complete the blank lines.

The Fair Work Ombudsman's pay slip requirements include the pay period, gross and net pay and employer details. A pay slip does not have to show the employee's commencement date or job title. This letter asks for those details alongside the following employment facts.

Position is the employee's job title with this employer.
Start date is when the employee started with this employer.
Employment type is full-time, part-time, casual or fixed-term. A fixed-term contract also has a blank end-date line.
Base pay is the annual salary or hourly rate before tax. Ask for overtime, allowances or bonuses separately.
Ordinary hours are the regular weekly hours, excluding overtime.

The template preserves the pay basis you choose. It never converts an annual salary into an hourly rate. For example, entering an annual salary of $85,000 and 38 ordinary hours prints those two facts separately.

Request, Confirmation and Evidence

The generated letter is a request awaiting the employer's confirmation. Filling in the form does not verify employment. The employer must check each detail, correct any errors and complete the confirmation.

The employer confirmation leaves the signer's name, position, phone, email, signature and date empty. The optional employee authority also leaves its signature and date blank. Have the employee sign that authority before asking the employer to release their details.

Add your return details if you want the employer to send the completed request directly to you. This page never contacts the employer or lender. Your entries stay in the browser and disappear when you leave or reload the page.

Compare the returned letter with the payslips and income documents on the loan file. Resolve differences with the employer and update the application before submission. A completed letter still needs the checks required by the lender.

Preparing the Letter for a Lender

Use the named lender's income checklist or broker policy to choose the questions in the letter. Check the evidence required for the client's employment type and each income component you want assessed.

Unloan's income document guide, for example, allows an employer letter in some cases to demonstrate commission and bonuses. That example does not establish another lender's requirements.

Check whether the lender requires its own form, company letterhead or a particular signer. Use the lender's form when required. Optional questions in this template ask about overtime, allowances, bonus or commission, probation and notice of employment ending.

Edit the letter text to add lender-specific questions or wording. Copy, download and print all use your edited text. After you edit, form changes stop replacing the letter until you select Discard edits and rebuild from the form.