Home Loan Approval Checklist
Build a home loan evidence checklist and see who needs to follow up on each outstanding item.
Borrower scenario
Use an internal reference for the file.
Lender requirements
Your checklist
Outstanding items
1
Outstanding by person
Client
Evidence and status
Borrower identificationReceived
Living expenses and existing debtsReceived
Payslips or other PAYG income evidenceReceived
Tax returns or business financialsOutstanding
Statements for other incomeOutstanding
Savings statementsOutstanding
Signed gift declarationOutstanding
Evidence of equity in another propertyOutstanding
Signed contract of saleReceived
Current loan and property detailsOutstanding
Building contract and plansOutstanding
Lease or rental income statementsOutstanding
Guarantor identification and security detailsOutstanding
First home owner grant applicationOutstanding
The text follows the evidence rows until you edit it.
Outstanding
Select Evidence for the Borrower Scenario
Select Start new checklist to clear the example. Choose the loan purpose and application stage, then tick each income type the lender will assess. Choose both PAYG employment and self-employment if the application relies on both. The checklist adds payslip and business income evidence to the same file.
For a purchase, select every source of the deposit. Savings and a family gift add separate rows because a savings statement records a different source from a donor declaration. At pre-approval the checklist leaves out the signed contract of sale. A refinance adds current loan and property details.
The checklist gives you a starting set of evidence categories. The lender sets the format and age of the documents it will accept and makes the approval decision. The Australian Securities and Investments Commission’s Moneysmart guide to buying a house explains why a lender still assesses the property and your circumstances after pre-approval.
Mark What Is Missing Before Lodgement
Mark an item Received when you have the evidence in the file. Leave it Outstanding while someone is still following up. Use Not applicable when a suggested item does not apply to this application. Assign the follow-up to the person who can move it along and record the next step in the note.
The example opens on a PAYG purchase with a gifted deposit. The broker already has the identification, expense and debt details, income evidence and sale contract. The signed gift declaration is the only outstanding item, assigned to the client. NAB’s home loan application guide gives an example of the terms a lender asks a donor to confirm.
When the signed declaration arrives, mark it Received. The outstanding count changes from 1 to 0 and the declaration drops out of the client’s follow-up list. It stays in the editable checklist with its new status.
Add Lender Conditions and Export the Checklist
Add each lender request as a separate requirement. When the lender issues conditional approval, change the stage and add the conditions it has set. If it asks for an updated valuation, name that requirement and assign it to whoever will follow it up.
Change the row statuses and notes to keep the live checklist current. You can also edit the export text directly. If the evidence rows change afterwards, use Rebuild from evidence to replace your edits with the latest checklist.
Download text to keep an editable file, or choose Print checklist to print it or save it as a PDF. Use an internal file reference and short follow-up notes. Keep supporting documents in your brokerage’s approved system and save the checklist before leaving this page.
