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Company Credit Card Policy Template

Generate an editable staff card policy from your spending limits, approval roles and expense rules.

Brokerage and limits

Roles allowed to hold a card, such as client support staff.

A date or an event, such as when the card is issued.

Whole dollars. Zero means no spending.

Total spending per calendar month, in whole dollars.

Purchases and approvals

State which business expenses the card can pay.

State excluded purchases, or enter None if that is your decision.

State the amounts or purchase types needing approval.

The person or role approving purchases.

Receipts and reconciliation

Days after each purchase. Zero means the same day.

Receipt deadline units

A person, role or inbox that receives the records.

For example, within five business days of each statement.

The person or role checking the statement against receipts.

Lost cards and exceptions

Include who to notify and how to block the card with its issuer.

Who receives questions and requests outside the policy.

State who can authorise an exception and how to record it.

Your policy

Policy decisions filled

0 of 17

Each empty decision remains a blank line

Form status

Decisions needed

Complete the rules before issuing the policy

Unfilled decision fields

Select a decision to complete it.

The policy updates as you fill in the form. Employee acknowledgement lines stay blank for signing.

Empty decisions remain blank. Your entries stay in this browser.

COMPANY CREDIT CARD POLICY Brokerage: ____________________ Effective date or event: ____________________ Authorised cardholder roles: ____________________ SPENDING LIMITS AND APPROVALS Per-transaction limit: ____________________ Calendar-month spending limit: ____________________ Permitted purchases: ____________________ Excluded purchases: ____________________ Purchases needing advance approval: ____________________ Purchase approver: ____________________ Use the card within both spending limits and the permitted-purchase rules. Obtain advance approval for purchases covered by the approval rules. An approval does not change a spending limit unless the exception process authorises that change. RECEIPTS AND RECONCILIATION Receipt deadline after each purchase: ____________________ ____________________ Submit receipts and purchase purposes to: ____________________ Reconciliation deadline: ____________________ Reconciliation owner: ____________________ The cardholder submits the receipts and purchase purposes. The reconciliation owner compares the statement with the records and raises missing receipts or disputed transactions with the cardholder. LOST CARDS AND EXCEPTIONS Lost-card process: ____________________ Exception contact: ____________________ Exception approval process: ____________________ Follow the lost-card process if the card is lost, stolen or suspected of unauthorised use. Refer a purchase outside this policy to the exception contact before proceeding. STAFF ACKNOWLEDGEMENT I acknowledge receipt of this policy and understand the spending and record-submission rules stated in it. Employee name: ____________________ Employee role: ____________________ Employee signature: ____________________ Date signed: ____________________ Policy issuer name: ____________________ Policy issuer signature: ____________________

Spending Limits and Approvals

The company credit card policy template turns your brokerage's spending decisions into an editable staff policy. Enter the cardholder roles and the limits for each transaction and calendar month. Leave undecided fields empty to preserve blank lines in the document.

For example, a $500 per-transaction limit and a $2,000 monthly limit restrict both individual purchases and total monthly spending. A zero limit means no spending. It does not mean unlimited spending.

List permitted purchases separately from excluded purchases. Name the purchase approver and state which purchases need advance approval. The exception process records who can authorise a departure from those rules. An ordinary purchase approval does not automatically raise the spending limits.

Receipts and Reconciliation

The cardholder submits receipts and purchase purposes to the recipient you enter. Set a deadline after each purchase and choose calendar days or business days. A deadline of zero means the same day.

The reconciliation owner checks the statement against the submitted records and raises missing receipts or disputed transactions with the cardholder. Enter a reconciliation deadline tied to the statement, such as five business days after it arrives.

Keep the purchase approver and reconciliation owner as separate roles when different people perform those tasks. The generated policy uses each role only for the responsibility you assigned.

Lost Cards, Exceptions and Acknowledgement

Enter the lost-card process for your brokerage, including the card issuer's blocking procedure and the internal person to notify. Name an exception contact and explain how staff obtain and record an exception before proceeding.

The employee acknowledgement records receipt and understanding of the policy. Employee names and signature lines remain blank for completion. This generator does not verify the policy against an employment contract, award or card agreement.

Acknowledgement does not authorise an automatic deduction from wages. The Fair Work Ombudsman's pay-deduction guidance explains the limited circumstances in which deductions are allowed.

You can edit the policy directly. After an edit, form changes stop replacing the document until you choose to discard the edits and rebuild it. Copy, download and print use the displayed text.

Print or save PDF opens your browser's print dialog. Download text file saves an editable document. Your entries stay in this browser. You do not need to enter a full card number or security code.