Feeling overwhelmed by the sheer amount of data you need to manage as a mortgage broker?
It’s not just you.
In today’s competitive market, having the right reporting tools isn’t just a luxury—it’s essential.
But with so many options out there, how do you know which ones will actually make a difference to your business?
Let’s explore the top 5 reporting tools that mortgage brokers across Australia are turning to in 2025 to stay ahead of the game.
Eliminate hours of manual data crunching and focus on building relationships with new clients.
Track My Trail makes it easy for brokers to keep track of lost & gained trail, discover clients who have paid off big chunks of their loans, and identify your most profitable clients.
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Top 5 Reporting Tools For Mortgage Brokers
1. Track My Trail
Track My Trail is an advanced reporting tool specifically designed for mortgage brokers to optimise their trail books. It offers detailed analytics on lost and gained trails, helping brokers identify patterns and take proactive measures to retain clients and increase profitability.
The tool provides real-time insights into clients who have paid off significant portions of their loans, enabling brokers to offer timely refinancing options or other services. By automating data collection and analysis, Track My Trail eliminates hours of manual data crunching, allowing brokers to focus on building relationships with new and existing clients.
For Australian brokers, Track My Trail is a game-changer. It integrates seamlessly with existing systems, offers user-friendly dashboards, and requires no credit card to get started. By providing clear and actionable insights, it enhances efficiency, improves client satisfaction, and helps brokers stay ahead in a competitive market.
2. BrokerEngine
BrokerEngine is a comprehensive tool designed to enhance workflow and team management for mortgage brokers. It offers features such as sales pipeline management, task automation, and customisable reporting dashboards.
The tool integrates seamlessly with lender panels and CRM systems, making it a versatile choice for brokers. For Australian brokers, BrokerEngine provides significant benefits. It streamlines operations, improves client management, and offers training and support to ensure users can maximise its potential.
Whether you’re managing a small team or a large brokerage, BrokerEngine is a valuable asset.
3. Quickli
Quickli is an advanced tool that focuses on lender serviceability and trail book management. It provides real-time lender serviceability calculations and automated trail book analysis, helping brokers track revenue and optimise their financial performance.
Quickli also integrates with financial analysis tools, creating a comprehensive solution for brokers. The benefits of Quickli are clear. It simplifies complex calculations, reduces the risk of errors, and provides brokers with the insights they need to make informed decisions.
For brokers looking to enhance their financial reporting capabilities, Quickli is an excellent choice.
4. FinanceVault
FinanceVault is a document management system tailored specifically for mortgage brokers. It offers secure storage and sharing of client documents, automated document collection, and compliance-ready handling.
These features reduce the administrative workload and ensure that all documents are managed efficiently and securely. For brokers, FinanceVault is a game-changer. It not only saves time but also enhances client trust by ensuring that sensitive information is handled with care.
In a highly regulated industry, having a reliable document management system is essential.
5. illion BankStatements
illion BankStatements is a financial analysis tool that simplifies bank statement retrieval and expense analysis. It automates the process of retrieving bank statements from Australian banks and categorises expenses in detail.
The tool also integrates with loan assessment platforms, speeding up the loan application process. This tool is particularly beneficial for brokers who need accurate financial insights for client assessments.
By providing a clear picture of a client’s financial situation, illion BankStatements helps brokers make better lending decisions and improve client outcomes.
What Are Reporting Tools For Mortgage Brokers?
Reporting tools are software solutions that help mortgage brokers collect, analyse, and present data related to their business operations. These tools are essential for managing workflows, tracking financial performance, and ensuring compliance with industry regulations.
By automating data collection and reporting, they save brokers time and reduce the risk of errors. The benefits of using reporting tools are significant. They enhance efficiency by automating repetitive tasks, improve accuracy in financial and compliance reporting, and boost client satisfaction by providing clear and actionable insights.
Additionally, these tools often integrate seamlessly with other software, such as customer relationship management (CRM) systems and loan origination platforms, creating a unified ecosystem for brokers.
Understanding Reporting Tools Functionality
At their core, reporting tools aggregate data from multiple sources to provide a comprehensive view of a broker’s operations. This data is then presented in real-time, enabling brokers to make timely and informed decisions.
For example, a broker can use these tools to monitor loan application statuses, track revenue from trail books, or analyse client demographics. Integration is a key feature of modern reporting tools. They are designed to work with common brokerage platforms, such as CRM systems and compliance software, ensuring a seamless flow of information.
This integration not only streamlines workflows but also reduces the need for manual data entry, minimising the risk of errors. Compliance and regulatory reporting are also critical functionalities. Australian mortgage brokers must adhere to strict regulations, and reporting tools help ensure that all necessary documentation and data are in order.
This reduces the risk of penalties and enhances the broker’s reputation for reliability and professionalism.
Types Of Reporting Tools For Mortgage Brokers
Different types of reporting tools cater to various aspects of a broker’s business. Descriptive analysis tools focus on historical data, helping brokers identify trends and patterns.
For instance, a broker might use these tools to analyse past loan approvals and identify the most popular loan products among clients. Predictive analysis tools, on the other hand, use data to forecast future trends.
These tools are invaluable for strategic planning, allowing brokers to anticipate market changes and adjust their strategies accordingly. For example, a broker could use predictive analysis to identify potential growth areas in the mortgage market.
Data-driven decision-making tools are specifically tailored to the Australian mortgage market. They provide brokers with actionable insights, such as lender serviceability calculations or client risk assessments, enabling them to make informed decisions that align with their business goals.
Benefits Of Adoption And Regular Use
The adoption of reporting tools offers numerous benefits for mortgage brokers. Automation of repetitive tasks saves time and resources, allowing brokers to focus on client relationships and strategic planning.
Improved accuracy reduces errors and rework, enhancing the overall efficiency of the business. These tools also support scalability, enabling brokers to manage larger client bases and handle increased workloads effectively.
Enhanced communication and transparency improve client satisfaction, while faster processing times lead to better client experiences. Regular updates and user support further enhance the usability and effectiveness of these tools.
Additional Considerations When Using Reporting Tools
When adopting reporting tools, brokers should also consider the importance of data security. With sensitive client information being processed, it is crucial to choose tools that offer robust security measures, such as encryption and secure access controls.
This not only protects client data but also ensures compliance with Australian privacy laws. Another consideration is the adaptability of the tool. As the mortgage industry evolves, brokers need tools that can adapt to changing regulations and market conditions.
Choosing a tool with regular updates and a strong development roadmap can help brokers stay ahead of the curve. Finally, brokers should evaluate the learning curve associated with each tool.
While some tools may offer advanced features, they might require extensive training to use effectively. Balancing functionality with ease of use is key to ensuring that the tool delivers value without overwhelming the team.
Choosing The Right Tool For Your Business
Selecting the right reporting tool requires careful consideration of your business size, needs, and goals. Compatibility with existing systems and workflows is crucial, as is the availability of features that align with your objectives.
For example, a small brokerage might prioritise affordability and ease of use, while a larger firm might focus on advanced analytics and integration capabilities. Customer support is another important factor.
Tools that offer training, troubleshooting assistance, and active user communities provide added value, ensuring that you can maximise their potential. Finally, it’s essential to balance cost and functionality, evaluating the return on investment for each tool and taking advantage of trial periods to assess suitability.